NM EMNRD - Forestry Division Submission Manager

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Carbon Stewardship Practices Contracting Specialist

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REQUEST FOR PROPOSALS

ISSUED BY THE STATE OF NEW MEXICO, ENERGY, MINERALS AND NATURAL RESOURCES DEPARTMENT, FORESTRY DIVISION FOR CARBON STEWARDSHIP PRACTICES CONTRACTING SPECIALISTS

I. PURPOSE

The State of New Mexico, Energy, Minerals and Natural Resources Department (EMNRD), Forestry Division (Forestry Division) is seeking proposals for a Carbon Stewardship Practices (CSP) Contracting Specialist from individuals or firms who have professional forest expertise and extensive knowledge of New Mexico’s forest ecosystems, New Mexico Administrative Code rules regarding forest practices, and forest industry financial processes. The selected Offeror(s) will serve as the fiscal agent for the CSP program, responsible for issuing payment agreements and disbursing payments to landowners on EMNRD’s behalf. Offerors shall be capable of providing payments to applicants prior to being reimbursed by EMNRD. Offerors may be selected to provide one or more planning services on select projects and must have extensive knowledge of post-fire recovery practices, prescribed fire planning, and/or reforestation to be considered for any of those services.

Any resulting offers from this RFP shall be valid for one year from the proposal due date specified below in Section IX, Contact Person and Due Dates.

II. BACKGROUND

The CSP Program is funded through the Federal Financial Assistance Award of Domestic Grant 25-DG-11030000-002, between EMNRD, Forestry Division and the State and Private Forestry Program of the Southwest Region of the United States Department of Agriculture, Forest Service (USFS). The Forestry Division was awarded $5 million through the grant to administer a program providing direct landowner payments to implement practices that increase forest carbon resiliency, including forest thinning, slash piling, prescribed burning, and post-fire erosion control, site preparation, and reforestation.

III. ELIGIBLE OFFERORS

This RFP is directed to individuals and firms who meet the following criteria.

Mandatory Criteria:

Possess a Bachelor of Science degree in forestry, forest management, natural resource management, or the equivalent;
Experience working in southwestern forest ecosystems;
Ability and experience with management of contracts using state and federal funds;
Experience working with private landowners;
Ability to provide professional forestry assistance on requests for information about program guidelines through written materials such as applications and brochures to interested parties; and
Ability to verify that projects conform to the professional forestry standards as outlined in contracts and communications with EMNRD.

Preferred Criteria:

Experience in plan preparation and technical writing;
Experience in developing thinning prescriptions that meet standards established in the New Mexico Forest Practices Guidelines;
Experience and certification in prescribed burn plan writing, including completion of NMFD’s Certified Burn Manager Program (https://nmforestryrx.instructure.com/enroll/XBHF9Y);
Experience in post-fire forestry practice planning, including:

- Erosion control practices including seeding, mulching, and contour felling

- Site preparation and reforestation activities

Ability to respond promptly to requests for on-site visits and project meetings.
Availability to respond to requests year-round.

IV. SCOPE OF WORK

The successful Offeror shall act as the fiscal agent for the CSP program funded through the Domestic Grant between the Forestry Division and the State and Private Forestry Program of the Southwest Region of the United States Department of Agriculture, Forest Service (USFS) by successfully completing the following tasks:

A. Explaining the CSP program to applicants to ensure their understanding of program guidelines and requirements;

B. Developing and implementing payment agreements with selected private landowner applicants who agree to engage in certain carbon stewardship practices (according to New Mexico Forest Practices Guidelines, as applicable, available at: http://www.emnrd.state.nm.us/SFD/Publications/documents/NM_ForestPracticesGuidelines2008.pdf);

C. Issuing Notices to Proceed to landowners after the payment agreement has been fully executed;

D. Verifying projects conform to the professional forestry standards and CSP program guidelines by visiting approximately 10% of projects to document how projects are meeting program guidelines. Field visits must be performed by a professional forester who understands silvicultural prescriptions and can walk in the woods in rough terrain and severe weather conditions. Successful Offeror shall bring any discrepancies to EMNRD’s attention, and EMNRD has final authority on determining program compliance);

D. Disbursing practice and compensation payments to landowners based on approved practice completion and invoice documentation. Offeror must be capable of providing payment prior to reimbursement from EMNRD;

E. Providing semi-annual written progress reports as well as one annual report summarizing the semiannual reports, to EMNRD, and presenting such reports to the NM Forest Stewardship Committee or other working groups upon request, up to twice annually. Progress reports shall include the number of inquiries from the public, the number of landowners with whom the successful Offeror is working, the status of each relationship with landowners, and project payment summaries noting expended payments, obligated funds and administrative costs;

F. Providing a brief written monthly report to EMNRD with each invoice outlining landowner payments and other charges to the program;

G. Communicating regularly with the Forestry Division Forest Resilience Officer while working directly with applicants, Forestry Division staff, and the NM Forest Stewardship Committee (NM FSC); and

H. Developing practice plans as assigned on a project-by-project basis, including any combination of the following:

a. Development of thinning prescriptions that meet standards established in the

New Mexico Forest Practices Guidelines;

b. Development of prescribed fire plans,

c. Development of post-fire recovery practice plans, including:

i. Erosion control practices including seeding, mulching, and contour felling

ii. Site preparation and reforestation activities

For purposes of this RFP, the state has been divided into the following six districts. Offerors may submit a proposal for one or more of the areas.

District 1 consists of the following counties: San Juan, Rio Arriba, and the western half of Taos.
District 2 consists of the following counties: eastern half of Taos, Colfax, and Union.
District 3 consists of the following counties: Catron, Socorro, Grant, Sierra, Hidalgo, Luna, and Dona Ana.
District 4 consists of the following counties: Mora, Harding, San Miguel, Guadalupe, Quay, and Curry.
District 5 consists of the following counties: De Baca, Roosevelt, Lincoln, Chavez, Otero, Eddy, and Lea.
District 6 consists of the following counties: Sandoval, Santa Fe, Los Alamos, Torrance, Bernalillo, McKinley, Cibola, and Valencia.

V. PROPOSAL FORMAT AND CONTENTS

Proposals must contain sufficient information to provide the Division with a thorough description of Offeror’s qualifications to accomplish the activities described in the Scope of Work.

The proposal MUST contain, at a minimum, all listed items.

1. Certification in your Submittable proposal that:

identifies the name, title, telephone number, and e-mail address of the person authorized to negotiate the contract on behalf of the Offeror;
identifies the names, titles, telephone numbers, and e-mail addresses of person(s) to be contacted for clarification;
expressly indicates acceptance of the terms and conditions of this RFP and its evaluation factors;
certifies all entities or individuals responsible for authorizing Offeror’s activities have agreed the proposal should be submitted;
if applicable, acknowledges receipt of any and all amendments to this RFP; and
is signed by the person authorized to contractually obligate the Offeror.

2. Documentation of experience, education, knowledge, and capability (refer to Proposal Evaluation Criteria).

3. Federal Compliance – Offeror(s) must provide their Unique Entity Identifier (UEI) and have an active registration on SAM.GOV (Appendix A to Part 25, Title 2) and state whether they meet C.F.R. requirements for an audit (2 C.F.R. 200.501(a) Audit Requirements). If Offeror does meet the requirements for an audit, Offeror must provide proof the audit has been submitted to the Federal Audit Clearinghouse (FAC) (2 C.F.R. 200.512 (b) Report Submission), and provide their federal Employer Identification Number, which will allow the Forestry Division access to the relevant audit(s) prior to any award subject to this RFP.

4. Budget – Offerors should clearly specify

Program administration fee: Expressed as a percentage of the total landowner payments disbursed. For example, please indicate if your fee is 5%, 10%, or another percentage of the payment amount provided to landowners. Your proposed percentage should encompass all services described in sub-sections A-G of Section IV. Scope of Work, as well as all anticipated supply and material costs and NM Gross Receipts Tax costs.
Hourly planning rates: Clearly specify the hourly rates for each position anticipated to provide planning services for the project as described in sub-section H of Section IV. Hourly rate submissions should be based on Compensation Option 3 (Time and Materials) in the attached draft Professional Services Agreement (PSA) (Attachment 3) and draft Governmental Services Agreement (GSA) (Attachment 4) and should factor in NM Gross Receipts Tax costs.

5. Campaign Contribution Form (Attachment 1) -- Offeror shall complete, sign, and submit with Offeror’s proposal response the Campaign Contribution Disclosure Form and disclose whether Offeror, a family member, or a representative of the Offeror has made a campaign contribution to an applicable public official during the two years prior to the RFP. Offeror shall complete the non-disclosure statement or make separate disclosures for all campaign contributions given by (a) the Offeror, (b) a family member, or (c) a representative of the Offeror.

6. Completed, signed Statement of Assurances Form (Attachment 2).

Any proposal not adhering to these requirements may be deemed non-responsive and rejected on that basis.

VI. CONTRACT AWARD AND DURATION

The contract period may extend from the date of contract approval by the General Services Department, Contracts Review Bureau (CRB) for a period not exceeding four (4) years, including all renewals or amendments.

EMNRD may award multiple contracts under the terms of the attached draft Professional Services Agreement (PSA) (Attachment 3) or draft Governmental Service Agreement (GSA)(Attachment 4) and in accordance with this RFP. Any PSA or GSA awarded as a result of this RFP shall not be binding until approved by CRB.

Offerors awarded through this RFP are prohibited from participating in the implementation of practices for which they are providing fiscal administration.

VII. PROPOSAL EVALUATION CRITERIA

The Division shall use the following criteria in the evaluation of proposals and in the selection of the successful Offeror. Please note, a deficiency in any one factor may be grounds for rejection regardless of overall score.

Experience working in southwestern ecosystems with an emphasis on project management (minimum) -15 points
Ability to provide professional forestry assistance on requests for information about program guidelines through written materials such as applications and brochures to interested parties; verifying that projects conform to the professional forestry standards in the contracts between EMNRD and the CSP program guideline; and visiting approximately 10% of projects per year in order to document how projects are meeting program guidelines (field visits must be performed by a professional forester who understands silvicultural prescriptions and can walk in the woods in rough terrain and severe weather conditions) (minimum) -15 points
Ability to prepare and enter into payment agreements with private New Mexico landowners who agree to engage in certain carbon stewardship practices (New Mexico Forest Practices Guidelines available at http://www.emnrd.state.nm.us/SFD/Publications/documents/NM_ForestPracticesGuidelines2008.pdf). and to process payments to landowners after EMNRD approves payment but before receiving reimbursement from EMNRD (minimum) -15 points
Detailed written project plan outlining production schedule, staffing plans, and logistics that demonstrates understanding of the job requirements and provides a base plan for completing a contract, and demonstrated experience with management of contracts using state and federal funds (minimum) -10 points
Ability to provide semi-annual written progress reports as well as one annual report summarizing the semiannual reports to EMNRD, and present such reports to the NM FSC or other working groups upon request, up to twice annually (progress reports shall include the number of inquiries from the public, the number of landowners with whom the successful Offeror is working, the status of each relationship with landowners, and project payment summaries noting expended payments, obligated funds and administrative costs); and to provide a brief written monthly report with each invoice outlining landowner payments and other charges to the program (minimum) -10 points
Demonstrated experience providing planning services for one or more of the following types of practices: (preferred) -15 points

- Forest thinning prescription, including slash management plans and prescribed burn planning.

- Post-fire recovery practices, including:

a. Erosion control practices including seeding, mulching, and contour felling

b. Site preparation and reforestation activities

Contribution to statewide coverage of the program -10 points
Ability to respond promptly to requests for on-site visits and project meetings (preferred) -5 points
Availability to respond to requests year-round (preferred) -5 points
Budget -20 points

***Points will be awarded based on the following formula:

Lowest responsive Offeror’s cost divided by each Offeror’s costs. This is multiplied by available points.

TOTAL 120

Application of New Mexico Preference Laws:

This procurement is excluded from state preference laws because it is funded with federal dollars.

VIII. EVALUATION PROCESS

The evaluation process will follow the steps listed below:

1. Three Evaluation Team members will document contents of competitive sealed proposals after the submittal deadline.

2. The Evaluation Team will review proposals for compliance with the mandatory requirements stated within this RFP. Proposals deemed non-responsive will be eliminated from further consideration.

3. The Division Contact Person may contact Offerors for clarification of the proposal.

4. The Evaluation Team will evaluate responsive proposals based on the criteria in Section VI and will select responsive Offeror(s) with the highest total scores as finalist Offeror(s). The Evaluation Team will select the finalist Offeror(s) whose proposal(s) is/are most advantageous to EMNRD for award. Please note, however, a deficiency in any one factor may be grounds for rejection regardless of overall score

IX. CONTACT PERSON AND DUE DATES

The EMNRD Contact Person for this procurement is:

Erin McElroy

Forest Resilience Officer

EMNRD, Forestry Division

1220 S. St. Francis Drive, Santa Fe, NM 87505

Telephone: 505-490-7378

Erin.McElroy@emnrd.nm.gov

Offerors shall direct any questions regarding this RFP to Mrs. McElroy at the email address indicated above. EMNRD will only respond to written questions regarding this RFP. Written answers to those questions will be sent to all who request copies of this RFP and will also be posted on the EMNRD website.

Any inquiries or requests regarding this procurement must be submitted in writing to the EMNRD Contact Person listed above. Offerors may contact ONLY the Contact Person regarding this RFP. Other state employees or Evaluation Committee members do not have authority to respond on EMNRD’s behalf.

Deadlines for Written Questions

Potential Offerors may submit written questions to the Contact Person as to the intent or clarity of this RFP until 4:30 p.m. MDT, October 24, 2025. All written questions must be addressed to the Contact Person via email as indicated above. Questions shall be clearly labeled and shall cite the Section(s) in the RFP or other document that form the basis of the question.

The Division will post written responses to such questions on the EMNRD website by November 14, 2025:

https://www.emnrd.nm.gov/sfd/requests-for-proposals-and-grants/.

Proposal Submittal and Due Date

Offerors shall submit their proposal using the Division’s Submittable webpage using this address: https://emnrd-sfd.submittable.com/submit no later than 4:30 p.m. MDT, November 21, 2025. EMNRD will deem such proposals sealed in accordance with state statute. EMNRD shall not accept proposals received after this date and shall make absolutely no exceptions for proposals not received by the appointed time.

Protest Period

Pursuant to NMSA 1978, Section 13-1-172 and applicable procurement rules, Offerors who are not selected have the right to timely protest the procurement. Protests must be written and must include the name and address of the protestor and the name of the procurement being protested; a statement of the grounds for protest including appropriate supporting exhibits; and the ruling requested from the Division. The protest period begins on the day after notice of selection/non-selection and ends at 5 p.m. 15 days later. Protests must be delivered to Miguel Gallegos, EMNRD Chief Procurement Officer, Central Purchasing Office, 1220 S. St. Francis Drive, Santa Fe, NM 87505.

X. NOTICES

Award of agreements is contingent upon sufficient appropriations and authorization being made by the United States Department of Agriculture, Forest Service and the State of New Mexico.

Where applicable, Offerors must factor in Gross Receipts Tax (GRT) costs as part of their responses. Any response that does not clearly indicate GRT is included in the cost section may be deemed non-responsive and rejected.

The Division may cancel this RFP and may reject any and all proposals when it is in the State of New Mexico’s best interest.

The Division may conduct discussions with Offerors who submit proposals but may also accept proposals without such discussions.

The Procurement Code, NMSA 1978, Sections 13-1-28 through 13-1-199, imposes civil and misdemeanor criminal penalties for its violation. In addition, New Mexico criminal statutes impose felony penalties for bribes, gratuities, and kickbacks.

A template agreement for Offeror(s) who may be selected for award may be viewed below.

________________________________________________________________________________________

Attachments

Attachment 1: Campaign Contribution Form

Available at: https://www.emnrd.nm.gov/sfd/wp-content/uploads/sites/4/Campaign-Contribution-Disclosure-Form.pdf

Attachment 2: Statement of Assurances Form

Available at: https://www.emnrd.nm.gov/sfd/wp-content/uploads/sites/4/Statement-of-Assurances-Form.pdf

Attachment 3: Draft Professional Services Agreement

Available at: https://www.emnrd.nm.gov/sfd/wp-content/uploads/sites/4/FY26-PSA-template-approved-6-12-25-locked-1.pdf

Attachment 4: Draft Governmental Services Agreement

Available at: https://www.emnrd.nm.gov/sfd/wp-content/uploads/sites/4/GSA-template-FINAL-locked-7-3-25.pdf

Tribal Forest & Watershed Planning & Engagement Projects

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REQUESTS FOR PROPOSALS

ISSUED BY THE STATE OF NEW MEXICO,

ENERGY, MINERALS AND NATURAL RESOURCES DEPARTMENT

FORESTRY DIVISION FOR

TRIBAL FOREST AND WATERSHED PLANNING AND ENGAGEMENT PROJECTS

I. PURPOSE

The State of New Mexico, Energy, Minerals and Natural Resources Department (EMNRD), Forestry Division (Division) is seeking proposals for Tribal Forestry & Fire Engagement and Facilitation Services to assist the Division with building capacity for tribal engagement across the state, strategic planning, coordination, and collaboration amongst Tribes, Pueblos and Nations in alignment with the State Tribal Collaboration Act, the Division’s 2020 Forest Action Plan and Shared Stewardship initiative. The selected contractor(s) shall ensure that activities lead to actionable outcomes and shall receive contractual tasks from designated Division staff.

EMNRD may award multiple contracts as a result of this Request for Proposal (RFP). Any valid proposal resulting from this RFP shall be valid for one year from the proposal due date specified below in Section VIII Contact Person and Due Dates.

II. ELIGIBLE OFFERORS

This RFP is directed to individuals and entities who meet the following criteria.

Minimum Criteria:

1. Demonstrated experience working & engaging with Tribes/Nations/Pueblos of New Mexico and familiarity with how tribal governments are organized and function.

2. Familiarity with concepts of tribal sovereignty and the role of the Bureau of Indian Affairs in wildland fire and forest & watershed management.

3. Ability to engage in cross-boundary project planning and implementation.

4. Strong facilitation and technical writing skills, with experience in public speaking, creating engaging meetings, developing meeting summaries, strategic plans, and implementation of roadmaps.

5. Knowledge of New Mexico’s forest and watershed management challenges as they relate to Tribes/Nations/Pueblos and familiarity with the State Tribal Collaboration Act (STCA), Tribal Forest Protection Act (TFPA), Shared Stewardship, and the 2020 New Mexico Forest Action Plan.

Preferred Criteria:

1. Experience facilitating forest and wildfire management topics and/or natural resource planning issues, traditional ecological knowledge, cultural burning and other tribal cultural management practices specific to tribal forestry and land management.

2. Expertise in facilitating collaborative groups, identifying funding sources for planning & implementation of forest & watershed restoration projects and training, and coordinating annual conferences.

3. Background in forest management, wildfire protection planning, post-fire recovery, reforestation, botany, climate adaptation, prescribed burning, cultural burning, or similar natural resource management activities as it relates to tribal land management principles and practices.

4. Availability to respond to requests year-round.

5. Availability to travel and work anywhere in the state

III. SCOPE OF WORK

The successful Offeror(s) shall assist the Forestry Division in building capacity for tribal engagement across the state; expanding the Division’s alignment with the State Tribal Collaboration Act; planning and conducting technical trainings to improve the Division’s best management practices (such as including traditional ecological knowledge for reforestation and post-fire restoration in management actions and cultural or prescribed burning) for staff and partners; and implementing forest & watershed health projects in coordination with New Mexico tribes, pueblos and nations in alignment with the Division’s Forest Action Plan (FAP). Projects must include coordination with relevant Tribal departments (ex: natural resources, forestry, fire, historic preservation, etc.).

The successful offeror(s) shall:

A. Project Planning & implementation:

· Plan & conduct trainings and workshops in alignment with the State Tribal Collaboration Act to improve the Division’s best management practices for staff and partners working with Tribes/Nations/Pueblos of New Mexico.

· Plan & implement forest & watershed health projects, including but not limited to hazardous fuels reduction, pre and post fire habitat restoration, prescribed burning, cultural burning, watershed erosion mitigation, and reforestation in coordination with tribal partners.

· Expand the Division’s alignment with the State Tribal Collaboration Act and engagement activities as outlined in the Forest Action Plan and internal Division engagement activities to promote statewide tribal consultation and collaboration initiatives.

B. Meeting Facilitation & Coordination:

· Assist in the coordination and facilitation of the Tribal Fire & Forestry Working Group (TFFWG), including planning and implementing key projects, workshops, conferences and meetings such as the Annual Tribal Fire Summit, which shall include tasks such as identifying and securing event venues, providing or making available technological equipment such as audio and visual displays, and food, as necessary.

· Updating the Tribal Fire & Forestry Working Group’s website with relevant resources, updating the email list-serve, and taking and distributing meeting minutes.

· Facilitate annual workshops and training in coordination with the Tribal Fire & Forestry Working Group and in alignment with the TFFWG 5 Year Strategic Plan.

· Facilitate workshops and training between Tribal partners and Division staff, partners and cooperators to promote Tribal consultation, communication and collaboration.

· Identify potential projects and funding sources to leverage accomplishment objectives identified within this solicitation.

C. Workforce Development:

· Coordinate workforce development projects with tribal-serving schools and colleges with a focus on tribal youth engagement.

· Identify funding opportunities to conduct, facilitate and organize joint Division-Tribal lead youth camps to expose tribal youth to the natural resources field and career paths.

· Explore and coordinate paid tribal student internship opportunities allowing the Division to host interns to expose them to the Forestry profession.

IV. PROPOSAL FORMAT AND CONTENTS

Proposals must contain sufficient information to provide the Division with a thorough description of the Offeror’s qualifications to accomplish the activities described in the Scope of Work.

The proposal MUST contain, at a minimum, all listed items.

1. Certification in your Submittable proposal that

a. identifies the name, title, telephone number, and e-mail address of the person authorized to negotiate the contract on behalf of the Offeror;

b. identifies the names, titles, telephone numbers, and e-mail addresses of person(s) to be contacted for clarification;

c. expressly indicates acceptance of the terms and conditions of this RFP and its evaluation factors;

d. certifies all entities or individuals responsible for authorizing Offeror’s activities have agreed the proposal should be submitted;

e. if applicable, acknowledges receipt of any and all amendments to this RFP; and

f. is signed by the person authorized to contractually obligate the Offeror.

2. Documentation of experience, education, knowledge, and capability of working with tribes/nations/pueblos (refer to Proposal Evaluation Criteria, Section II). Including:

a. Contact information for references (max 2) who can attest to experience and quality of deliverables.

b. High level summary of work product highlights (max 1 page per project) for specific tribal coordination efforts and collaborative projects completed in the last 5 years. Include your specific contributions, project name, outcomes and deliverables, partners & stakeholders, and any relevant hyperlinks showcasing project impacts and outcomes.

4.. Campaign Contribution Form (Attachment 1) -- Offeror shall complete, sign, and submit with Offeror’s proposal response the Campaign Contribution Disclosure Form and disclose whether Offeror, a family member, or a representative of the Offeror has made a campaign contribution to an applicable public official during the two years prior to the RFP. Offeror shall complete the non-disclosure statement or make separate disclosures for all campaign contributions given by (a) the Offeror, (b) a family member, or (c) a representative of the Offeror.

5.. Completed, signed Statement of Assurances Form (Attachment 2).

6.. Budget - Provide a written budget for services based on Compensation Option 3 (Time and Materials) in the attached draft Professional Services Agreement (PSA) (Attachment 3) to be provided under any agreement resulting from this RFP.

The budget shall include the following:

a. Hourly Rates per Position: Clearly specify the hourly rates for each position anticipated to work on the project and associated administrative fees. Rates must include fringe and benefits for each position.

b. Travel Expenses: Clearly specify whether hourly rates include travel expenses or if mileage and per diem will be billed separately according to the New Mexico Per Diem and Mileage Act, NMSA 1978, Sections 10-8-1 through 10-8-8. Clearly specify if travel to and from New Mexico will be required for out-of-state staff.

c. Supplies and Materials: Since supply and material needs may vary, indicate whether costs will be billed at actual cost or actual cost plus a specified percentage. See section 2, option 3 in PSA (Attachment 3). Supplies and materials may include, but not limited to food, facility rental agreements, AV equipment, parking agreements, and additional meeting supplies. Because the needs for meeting supplies will vary by event type and size, we will not accept per meeting rates.

Any proposal not adhering to these requirements will be deemed non-responsive and rejected on that basis.

V. CONTRACT AWARD AND DURATION

The contract period may extend from the date of contract approval by the General Services Department, Contracts Review Bureau (CRB) for a period not exceeding 48 months, including amendments.

EMNRD may award multiple contracts under the terms of the attached draft Professional Services Agreement (PSA) (Attachment 3) and in accordance with this RFP. Any PSA awarded as a result of this RFP shall not be binding until approved by CRB.

VI. PROPOSAL EVALUATION CRITERIA

1. Demonstrated experience working & engaging with Tribes/Nations/Pueblos of New Mexico and familiarity with how tribal governments are organized and function. (minimum) 15 points

2. Familiarity with concepts of tribal sovereignty and the role of the Bureau of Indian Affairs in wildland fire and forest & watershed management. (minimum) 10 points

3. Ability to engage in cross-boundary project planning and implementation. (minimum) 10 points

4. Knowledge of New Mexico’s forest and watershed management challenges as they relate to Tribes/Nations/Pueblos and familiarity with the State Tribal Collaboration Act (STCA), Tribal Forest Protection Act (TFPA), Shared Stewardship, and the 2020 New Mexico Forest Action Plan. (minimum) 10 points

5. Strong facilitation and technical writing skills, with experience in public speaking, creating engaging meetings, developing meeting summaries, strategic plans, and implementation roadmaps (minimum) 10 points

6. Quality of reference testimonials (minimum) 5 points

7. Quality of work-product highlights (Section IV. 2) 5 points

8. Experience facilitating forest and wildfire management topics and/or natural resource planning issues, traditional ecological knowledge, cultural burning and other tribal cultural management practices specific to tribal forestry and land management. (preferred) 5 points

9. Expertise in facilitating collaborative groups, identifying funding sources for planning & implementation of forest & watershed restoration projects and training, and coordinating annual conferences. (preferred) 5 points

10. Background in forest management, wildfire protection planning, post-fire recovery, reforestation, botany, climate adaptation, prescribed burning, cultural burning, or similar natural resource management activities as it relates to tribal land management principles and practices.

(preferred) 5 points

11. Availability to respond to requests year-round (preferred) 5 points

12. Availability to travel and respond to requests throughout the state (preferred) 5 points

13. Budget: Points will be rewarded based on,

Lowest responsive Offeror’s cost of Hourly Rates and Travel Expenses (see Section IV.7). 10 points

TOTAL= 100 points

Application of New Mexico Preference Laws:

This procurement is excluded from state preference laws due to being funded in part with federal dollars.

VII. EVALUATION PROCESS

The evaluation process will follow the steps listed below:

1. Three Evaluation Team members will document contents of competitive sealed proposals after the submittal deadline.

2. The Evaluation Team will review proposals for compliance with the mandatory requirements stated within this RFP. Proposals deemed non-responsive will be eliminated from further consideration.

3. The Division Contact Person may contact Offerors for clarification of the proposal.

VIII. CONTACT PERSON AND DUE DATES

The EMNRD Contact Person for this procurement is:

Natalia Shaw

Tribal Resource & Restoration Coordinator

EMNRD, Forestry Division

1220 S. St. Francis Drive, Santa Fe, NM 87505

Telephone: 505-527-3759

Natalia.Shaw@emnrd.nm.gov

Offerors shall direct any questions regarding this RFP to Mrs. Shaw at the email address indicated above. EMNRD will only respond to written questions regarding this RFP. Written answers to those questions will be sent to all who request copies of this RFP and will also be posted on the EMNRD website.

Deadlines for Written Questions

Potential Offerors may submit written questions to the Contact Person as to the intent or clarity of this RFP until 4:30 p.m. MDT, September 29, 2025. All written questions must be addressed to the Contact Person via email as indicated above. Questions shall be clearly labeled and shall cite the Section(s) in the RFP or other document that form the basis of the question.

The Division will post written responses to such questions on the EMNRD website by October 13, 2025:

https://www.emnrd.nm.gov/sfd/requests-for-proposals-and-grants/.

Proposal Submittal and Due Date

Offerors shall submit their proposal using the Division’s Submittable webpage using this address: https://emnrd-sfd.submittable.com/submit no later than 4:30 p.m. MDT, October 20, 2025. EMNRD will deem such proposals sealed in accordance with state statute. EMNRD shall not accept proposals received after this date and shall make absolutely no exceptions for proposals not received by the appointed time.

Protest Period

Pursuant to NMSA 1978, Section 13-1-172 and applicable procurement rules, Offerors who are not selected have the right to timely protest the procurement. Protests must be written and must include the name and address of the protestor and the name of the procurement being protested; a statement of the grounds for protest including appropriate supporting exhibits; and the ruling requested from the Division. The protest period begins on the day after notice of selection/non-selection and ends at 5 p.m. 15 days later. Protests must be delivered to Miguel Gallegos, Chief Procurement Officer, EMNRD, 1220 S. St. Francis Drive, Santa Fe, NM 87505.

IX. NOTICES

Award of agreements is contingent upon sufficient appropriations and authorization being made by the United States Department of Agriculture, Forest Service and the State of New Mexico.

The Division may cancel this RFP and may reject any and all proposals when it is in the State of New Mexico’s best interest.

The Division may conduct discussions with Offerors who submit proposals but may also accept proposals without such discussions.

Attachments:

Attachment 1: Campaign Contribution Form

Available at: https://www.emnrd.nm.gov/sfd/wp-content/uploads/sites/4/Campaign-Contribution-Form.pdf

Attachment 2: Statement of Assurances Form

Available at: https://www.emnrd.nm.gov/sfd/wp-content/uploads/sites/4/Statement-of-Assurances-Form.pdf

Attachment 3: Draft Professional Services Agreement

Available at: https://www.emnrd.nm.gov/sfd/wp-content/uploads/sites/4/DRAFT-Professional-Service-Agreement.pdf

Attachment 4: Draft Governmental Services Agreement

Available at: https://www.emnrd.nm.gov/sfd/wp-content/uploads/sites/4/DRAFT-Professional-Service-Agreement.pdf

2025 Natural Heritage Conservation Act Program Applications

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REQUEST FOR APPLICATIONS

ISSUED BY THE STATE OF NEW MEXICO,

ENERGY, MINERALS AND NATURAL RESOURCES DEPARTMENT,

FORESTRY DIVISION

FOR STATE AGENCIES, STATE PUBLIC EDUCATIONAL INSTITUTIONS, NATIONS, TRIBES, PUEBLOS, AND POLITICAL SUBDIVISIONS OF THE STATE TO SUBMIT PROJECT APPLICATIONS FOR THE NATURAL HERITAGE CONSERVATION ACT PROGRAM

I. PURPOSE

The State of New Mexico, Energy, Minerals and Natural Resources Department (EMNRD), Forestry Division (Forestry Division) is seeking applications from state agencies, public educational institutions, political subdivisions of the state, or nations, tribes, or pueblos (qualified entity) for conservation projects under the Natural Heritage Conservation Act (NHCA) Program. Tax-exempt private nonprofit charitable corporations or trusts (conservation entities) may partner with qualified entities on applications but may not apply for this funding directly.

The purpose of the Natural Heritage Conservation Act Program Grant is to protect the state’s natural heritage, customs, and culture by funding conservation and agricultural easements and by funding land restoration to protect the land and water available for forests and watersheds, natural areas, wildlife and wildlife habitat, agricultural production on working farms and ranches, outdoor recreation and trails and land and habitat restoration and management.

Projects must emphasize conservation projects involving acquisition of a conservation or agricultural easements or land restoration. Examples of eligible project activities, which may or may not be in partnership with conservation entities include:

1. acquisition of conservation or agricultural easements from willing sellers; and

2. land restoration projects.

Grant funding focuses primarily on associated transactional costs for conservation and agricultural easement projects such as appraisals, title insurance, title opinions, surveys, environmental reviews, mineral remoteness reports, baseline documentation reports, reasonable contributions to restricted stewardship funds held by the qualified entity or conservation entity, or documented labor costs required to produce these items, up to thirty percent of the total value of the conservation project funded. While the primary purpose of NHCA is land conservation, funding may also be requested for land restoration projects.

The qualified and/or partnering conservation entity shall provide no more than ten percent in-kind of the total cost of a conservation project.

NHCA grant funding is a reimbursement grant under which the qualified entity will be reimbursed for actual costs incurred in the performance of approved project activities.

EMNRD may award more than one General Services Agreement (GSA) as a result of this Request for Applications (RFA). Any application that may result from this RFA is valid for two years from applications due date as indicated in Section VIII, Contact Person and Due Dates, below.

II. ELIGIBLE APPLICANTS

This RFA is directed to qualified entities that meet the criteria below:

1. a state agency; a state educational institution named in Article 12, Section 11 of the New Mexico Constitution; a political subdivision of the state; or for conservation projects wholly within New Mexico, an Indian tribe or pueblo; or

2. a qualified entity that is partnered with a conservation entity or land trust. A conservation entity or land trust must be a private nonprofit charitable corporation or trust, authorized to do business in New Mexico, that has tax-exempt status as a public charity pursuant to the Internal Revenue Code of 1986, and that has the power to acquire, hold or maintain land or interests in land. A qualified conservation entity must be identified in the application.

When a qualified entity is partnering with a conservation entity or land trust, the conservation entity or land trust shall meet the following criteria:

1. is a non-profit organization as described in 501(c) of the Internal Revenue Code of 1986 that operates in New Mexico and that has the power to acquire, hold or maintain land or interest in land;

2. has necessary experience and knowledge, including previous experience working with landowners on other land conservation easement projects in New Mexico to identify potential projects for either fee simple purchase or conservation easements that:

i. meet the requirements of the Natural Heritage Conservation Act Program (See Attachment 1). https://www.emnrd.nm.gov/sfd/carbon-sequestration-through-land-conservation/natural-heritage-conservation-act-and-natural-lands-protection-act/);

3. has knowledge of conducting or procuring due diligence services such as market valuations, mineral title opinions or mineral remoteness determinations, title commitment work; environmental assessments, baseline documentation reports, stewardship plans, and appraisals; and

4. has experience working with landowners in New Mexico including but not limited to individuals, corporations, state agencies, political subdivisions of the state and tribal governments.

III. SCOPE OF WORK

The successful Applicant(s) and, if applicable, partnering conservation entity or land trust, shall identify potential land conservation projects in New Mexico that meet the requirements of the NHCA Program and work with the landowner of such properties to complete application forms, required to submit proposed projects.

The successful Applicant(s) shall:

1. for conservation projects involving acquisition of a conservation easement or agricultural easement:

A. acquire an appraisal that establishes the fair market value of the conservation or agricultural easement and meets United States treasury regulations and the uniform standards of professional appraisal practice;

B. provide, as specified by EMNRD, documents including:

i. a title commitment;

ii. phase I environmental site assessment and, if needed based on phase I environmental site assessment, a phase II environmental site assessment;

iii. a title opinion certifying that the landowner owns the mineral rights or a report, satisfactory to EMNRD, from a professional geologist that the probability of surface mining occurring on such property is so remote as to be negligible;

iv. a baseline documentation report;

v. if deemed necessary by the EMNRD, a property boundary survey; and

vi. if the landowner owns the mineral rights, an easement shall prohibit subsequent sale or development of mineral rights by the landowner granting the conservation or agricultural easement.

C. provide easements that contain a provision that if a qualified entity or a partner conservation entity fails to enforce the easement as determined by a court or if either the qualified entity or conservation entity cease to exist, that:

i. the easement will go to another qualified entity or partner conservation entity as specified in the easement and agreed to by the qualified entity, or otherwise the easement shall become vested in EMNRD as recommended by EMNRD and other extant easement right holders; and

ii. any qualified entity’s interest in an easement shall only go to another governmental entity. EMNRD shall have the option to provide similar rights of enforcement or possession to other governmental entities (e.g. federal partners) where such partners have similar rules, regulations or requirements and demonstrated capacity to manage or enforce easements.

D. Applicant(s) or conservation entity may use contractors or subcontractors so long as their use is explained in the application, all applicable procurement requirements are met and the contractors or subcontractors are identified by name in the application, to the extent known.

i. If contractors or subcontractors are identified in the application, the qualified entity or entities shall include documentation in the application that demonstrates all applicable procurement requirements were met.

ii. The qualified entity or entities associated with an approved project shall be wholly responsible for the project execution and performance, whether or not contractors or subcontractors are used.

iii. Use of contractors or subcontractors not identified in an application shall require the department’s prior written approval.

E. may require any contractors or subcontractors to furnish state certification from insurers for coverage in the minimum amounts as designated by the state.

i. Appropriate coverage shall be maintained in full force and effect during the term of the project and shall not serve to limit any liabilities or any other contractor obligations.

ii. The state and the department must be added as additional insured as required by statute, agreement or other obligation.

2. for conservation projects that are the joint acquisition of a conservation easement or agricultural easement by a qualified entity and a conservation entity and are funded in part with a grant to a qualified entity, both entities shall meet the following criteria:

A. the qualified entity and conservation entity shall hold title to the conservation easement or agricultural easement as cotenants having undivided interests in proportion to each entity’s share of the acquisition.

B. the conservation entity shall acquire no less than ten percent of the easement as a percentage of the appraised easement value and may do so through cash or in-kind contributions to the total project value not paid by a qualified entity.

C. the conservation entity, as part of the qualified entity’s application, shall submit a plan for the conservation and stewardship of the lands for which the conservation entity and the Applicant are responsible. The plan shall comply with the purposes of the NHCA and shall specifically identify the entity responsible for ongoing monitoring and stewardship.

3. when a conservation entity has partnered with qualified entity on a land restoration project that is funded in part with a grant to a qualified entity, both entities shall meet the following criteria :

A. the conservation entity shall provide at least ten percent of the cost of the conservation project and may do so, all or in part, through cash or in-kind contributions to the total project cost not paid by a qualified entity; and

B. the qualified entity shall submit a plan for management of the lands for which the conservation entity is responsible; or

C. a conservation entity partner may prepare the management plan. The management plan shall comply with the purposes of the NHCA and shall specifically identify the entity responsible for ongoing management, stewardship, and monitoring;

4. for monitoring reporting requirements:

A. qualified entities shall submit annual reports, by December 1 each year, to EMNRD for 10 years after:

i. the date of the acquisition of the conservation or agricultural easement; or

ii. the date of a grant agreement for a land restoration project; or

iii. unless a longer or shorter monitoring period is mutually agreed in writing among EMNRD and the qualified entity;

B. on joint public-private conservation projects,

i. the qualified entity may delegate this requirement to a conservation entity:

ii. the designated responsible qualified entity or conservation entity shall document easement monitoring activities in perpetuity and keep all documentation available for review by EMNRD at any time; and

iii. annual reporting and perpetual documentation shall describe the subject property’s management by the landowner and include the details of the qualified entity’s and any partner conservation entity’s stewardship and monitoring activities;

C. for land restoration projects,:

i. the report shall provide at least a qualitative assessment of the degree to which the project has accomplished or is accomplishing the objectives specified in the land restoration project application and grant agreements;

ii. monitoring involves assessment of a conservation project for indications that the pre-specified objectives and intent are being met or that trends are in that direction; there is no requirement for scientific-based, cause-effect research and data collection unless such efforts are specifically made a part of the project agreement at the outset or in subsequent amendments of the agreement; and

iii. the qualified entity or any designated partner entity shall collect sufficient baseline information during the first year of the project such that subsequent monitoring and description of change can be accomplished.

5. for compliance:

A. qualified entity shall retain such documents pursuant to state and federal requirements, except for stewardship records, which the qualified or conservation entity shall maintain for 10 years, unless a longer or shorter period is mutually agreed in writing among the department and the qualified entity.

B. if the qualified entity is partnering with a conservation entity, the qualified entity shall have a written agreement with the conservation entity that requires the conservation entity to maintain its records for the same time period and allow the department to audit those records.

C. EMNRD may terminate a grant agreement or disqualify a qualified entity from receiving future grants upon discovery of a violation of the terms of the grant agreement or 19.1.3 NMAC.

VI. APPLICATION FORMAT AND CONTENTS

Applications must contain sufficient information to provide the Natural Lands Protection Committee (NLPC) with a thorough description of Applicant’s qualifications to accomplish the activities described in the Scope of Work.

Applicant(s) may submit applications through the Forestry Division’s Submittable webpage using the address: https://emnrd-sfd.submittable.com/submit.

Applicant(s) shall submit an application in a format specified that includes at a minimum the following information:

1. the type of conservation project (e.g., conservation easement, agricultural easement or land restoration);

2. the applicant’s address, contact information and contact person;

3. the landowner’s address and contact information;

4. general information about the property including a legal description of the property;

5. information demonstrating how the proposed conservation project meets the requirements of the Natural Heritage Conservation Act, 19.1.3.12 NMAC and the criteria in Subsection B of 19.1.3.12 NMAC;

6. for grant applications seeking funding to acquire a conservation easement or agricultural easement:

A. property details supplied by the landowner to the qualified entity, including ownership interests, liens, mortgages and encumbrances;

B. a draft deed of conservation easement or deed of agricultural easement or a descriptive list of intended easement provisions including acreage, building envelopes, conservation provisions and reserved uses;

C. a written statement from the landowner that the landowner wishes to sell a conservation easement or agricultural easement to the applicant;

D. a written description of the applicant’s authority to acquire and hold land or interests in land, including conservation easements or agricultural easements; and

E. a written statement or other proof that the applicant has the experience and the ability to manage lands for conservation, natural resource heritage value or agricultural value;

7. for land restoration projects, a statement describing the intended land restoration activities with specific objectives and a designated project manager identified to be responsible for implementation of the approved project including overseeing contractor or subcontractor administration, providing liaison with affected landowners, ensuring technical viability of the project, ensuring funds expended are within budget and obtaining any necessary permits;

8. the name of any qualified entities or conservation entities that are partnering with the qualified entity on the conservation project, a description of each entity’s role and contribution and a written commitment from each conservation entity identifying that entity’s proposed responsibilities and contributions;

9. how the conservation project relates to applicable state, tribal, county or local plans;

10. projected beginning and completion dates for the conservation project and a schedule of activities required to complete the conservation project with projected beginning and completion dates for those activities;

11. a full budget for the project detailing the costs and in-kind contributions, if any; and

12. a list of any permits, certifications and clearances needed to implement the project.

13. Campaign Contribution Form (Attachment 2) – Applicant shall complete, sign, and submit with Applicant’s application response the Campaign Contribution Disclosure Form and disclose whether Applicant, a family member, or a representative of the Applicant has made a campaign contribution to an applicable public official during the two years prior to the RFA. Applicant shall complete the non-disclosure statement or make separate disclosures for all campaign contributions given by (a) the Applicant, (b) a family member, or (c) a representative of the Applicant.

14. Completed, signed Statement of Assurances Form (attachment 3)

Any application not adhering to these requirements may be deemed non-responsive and rejected on that basis.

V. CRITERIA AND EVALUATION POINT SUMMARY

Applicant(s) shall submit information sufficient to allow the Natural Lands Protection Committee (NLPC) to evaluate and categorize applications according to the matrix of factors and relative values as identified in https://www.emnrd.nm.gov/sfd/wp-content/uploads/sites/4/Matrix-of-factors-and-relative-values_subsection-C-19.1.3.11-NMAC.pdf.

VI. EVALUATION PROCESS

The evaluation process will follow the steps listed below:

1. The Natural Lands Protection Committee (NLPC) will document contents of competitive sealed applications after the submittal deadline.

2. The Forestry Division will review applications for compliance with the mandatory requirements stated within this RFA. Applications deemed non-responsive will be eliminated from further consideration.

3. The Forestry Division Contact Person may contact Applicants for clarification of the application.

4. The NLPC will evaluate responsive applications based on the matrix of factors and relative values in Section V and will select responsive Applicant(s) with the highest total scores as finalist Applicant(s). The Evaluation Team will recommend the finalist Applicant(s) to the Forestry Division for award.

VII. CONTRACT AWARD AND DURATION

The Forestry Division may award multiple contracts under the terms of the attached draft Government Services Agreement (GSA) (Attachment 4) and in accordance with this RFA. Any GSA awarded as a result of this RFA shall not be binding until approved by EMNRD and the funds have been approved by the New Mexico Department of Finance and Administration. The contract period shall extend from the date of contact approval by EMNRD, and shall last no longer than four years, including any amendments and renewals.

III. CONTACT PERSON AND DUE DATES

The EMNRD Contact Person for this procurement is:

Carmen Austin, Land Conservation Programs Coordinator

EMNRD, Forestry Division

Wendell Chino Building

1220 South Saint Francis Drive

Santa Fe, NM 87505

Telephone: (505) 617-0119

carmelitam.austin@emnrd.nm.gov

Applicant(s) shall direct any questions regarding the RFA to Carmen Austin at the email or physical address indicated. The Forestry Division will only respond to written questions regarding this RFA. Written answers to those questions will be sent to all who request copies of this RFA and will also be posted on the Forestry Division website as specified below.

Any inquiries or requests regarding this procurement must be submitted in writing to the Forestry Division contact person listed above. Applicant(s) may contact only the Contact Person regarding this RFA. Other state employees or NLPC members do not have authority to respond on the Forestry Division’s behalf.

Deadlines for Written Questions

Potential Applicant(s) may submit written questions to the Contact Person as to the intent or clarity of this RFA until 5 p.m. MDT, September 19, 2025. All written questions must be addressed to the Contact Person as indicated above. In the event questions are mailed via United States Postal Service, they must be physically received at the above location by the stated date and time to be considered. Questions shall be clearly labeled and shall cite the Section(s) in the RFA or other document which form the basis of the question.

The Forestry Division will post written responses to such questions on the Forestry Division website by September 24, 2025.

https://www.emnrd.nm.gov/sfd/requests-for-proposals-and-grants/.

Application Submittal and Due Date

Applicant(s) shall submit their application using the Forestry Division’s Submittable webpage using this address: https://emnrd-sfd.submittable.com/submit no later than 5:00 p.m. MDT, October 17, 2025. The Forestry Division will deem such applications sealed in accordance with state statute. The Forestry Division shall not accept applications received after this date and shall make absolutely no exceptions for applications not received by the appointed time.

Protest Period

Pursuant to NMSA 1978, Section 13-1-172 and applicable procurement rules, Applicants who are not selected have the right to timely protest the procurement. Protests must be written and must include: the name and address of the protestor and the name of the procurement being protested; a statement of the grounds for protest including appropriate supporting exhibits; and the ruling requested from EMNRD. The protest period begins on the day after notice of selection/non-selection and ends at 5 p.m. 15 days later. Protests must be delivered to: Miguel Gallegos, Chief Procurement Officer, EMNRD, 1220 S. St. Francis Drive, Santa Fe, NM, 87505.

IX. NOTICES

Award of agreements is contingent upon sufficient appropriations and authorization being made by the State of New Mexico and the Natural Lands Protection Committee.

The money made available to support any GSA entered as a result of this RFA must cover Gross Receipts Taxes as a component of the total contract amount.

EMNRD may cancel this RFA and reject any and all applications when it is in the State of New Mexico’s best interests.

EMNRD may conduct discussions with Applicants who submit applications but may also accept applications without such discussions.

The New Mexico Procurement Code, NMSA 1978, Sections 13-1-28 through 13-1-199, imposes civil and criminal penalties for its violation.In addition, the New Mexico criminal statutes impose felony penalties for bribes, gratuities, and kickbacks.

2024-2024 Forest and Watershed Restoration Act Proposal Submission

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FAWRA Overview

The Forest and Watershed Restoration Act (FAWRA) was created by House Bill 266 and signed into law by Governor Michelle Lujan Grisham on March 15, 2019. FAWRA allocates funding annually to the Energy, Minerals and Natural Resources Department, Forestry Division (New Mexico State Forestry) for the purpose of restoring forests and watersheds in the state of New Mexico and establishes a Forest and Watershed Advisory Board to evaluate and recommend projects. When projects have been selected and approved, New Mexico State Forestry will administer, implement, and report on the projects.

Note: FAWRA is not a grant program. It is a way for the public, government, and non-governmental partners to recommend and develop projects in partnership with the Energy, Minerals and Natural Resources Department (EMNRD), Forestry Division (Forestry Division). The Forestry Division administers any projects initiated through the FAWRA and may choose to enter into agreements to implement projects on public lands with governmental entities at its own discretion.

Before submitting a proposal, proponents are strongly encouraged to consult full submission guidelines, available here. For more information, please visit the Forestry Division's FAWRA webpage.

Invasive Plant Program (IPP) Grant

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The State of New Mexico, Energy, Minerals and Natural Resources Department (EMNRD), Forestry Division (Forestry Division) accepts grant applications for invasive plant management projects year-round. The U.S. Department of Agriculture, Forest Service (Forest Service) regularly provides funds specifically to address areas where invasive plants threaten forested acres. As long as other federal money is not involved, eligible applicants are non-federal governmental entities, including tribes. Successful applicants shall be required to provide 1:1 matching funds.

Projects must emphasize prevention and treatment of invasive plants and address any or all of the following:

awareness and education;
inventory and mapping;
planning and coordination;
integrated weed management; or
monitoring and evaluation.

Applications may request a minimum of $5,000.00 and a maximum of $40,000.00. Purchase of items such as backpack sprayers, storage cabinets, storage tanks, or trailers are limited to a maximum of $5,000.00.

The Forestry Division shall give the highest priority to projects that apply integrated management practices, demonstrate partnerships and commitment to monitoring results, and for projects that address priority species on the New Mexico Noxious Weed List.

Projects involving invasive plant species other than those on the state’s noxious weed list may be considered on a case-by-case basis. The Forestry Division encourages cooperation with federal agencies, although their efforts may not be included as match and federal agencies are not eligible to receive funds for treatment. When listing the partnerships, applicants shall provide the name of any agencies that will be participating and a contact person who will be representing the agency for the purpose of this project. The Forestry Division may contact listed partners during application review to verify their involvement.

ADDITIONAL NOTICES

• All applicants must complete and submit a Financial Capability Questionnaire with their Application. Once filled out, this can be uploaded below.

• All applicants must review the criteria indicated on the Federal Eligibility Checklist. Successful applicants will be required to comply with the Federal Eligibility Checklist.

• Award of agreements is contingent upon sufficient appropriations and authorization being made by the Forest Service and the State of New Mexico.

• Where applicable, applicants must factor in Governmental Gross Receipts Tax (GGRT) as part of their responses. Any response that does not clearly indicate GGRT is included in the cost section may be deemed non-responsive and rejected.

• The Forestry Division may reject any and all applications when it is in the State of New Mexico’s best interest.

• The Forestry Division may conduct discussions with applicants who submit applications but may also accept applications without such discussions.

• This program does not reimburse indirect costs. The Forestry Division shall not allow more than 10% in administrative costs.

• The last funded project may receive only partial funding if the Forestry Division lacks sufficient monies to fully-fund that project. Project contacts will be notified by the Forestry Division Program Manager before any partial funding is approved.

SUBMISSION AND REVIEW

Applications are batch-reviewed periodically according to available funds and program demand and scored according to criteria listed below. The latest information on expected review timelines is updated on the NM Forestry Division’s Invasive Plants Program webpage. To submit an application, create an account and offerors shall submit their proposal using the Forestry Division’s Submittable webpage.

Questions may be submitted to:

Melissa McLamb

Forest Restoration Officer

melissa.mclamb@emnrd.nm.gov

Urban and Community Forestry Projects 2025

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The State of New Mexico, Energy, Minerals and Natural Resources Department (EMNRD), Forestry Division in cooperation with the U.S. Department of Agriculture, Forest Service is seeking applications to develop sustainable urban and community forestry programs.

Eligible applicants are 501 (c)(3) organizations and non-federal governmental entities, including public colleges and universities and tribes (as long as other federal money is not involved). Projects located on land owned or administered by the federal government are not eligible for this funding.

The purpose is to assist communities in developing and maintaining sustainable stewardship of urban and community forestry resources in New Mexico. The Forestry Division shall give high priority to projects that support expanding tree canopy cover, support long-term tree survival and stewardship, address workforce issues and impact low-income communities experiencing low tree canopy.

Applicants may submit applications with funding requests up to a maximum of $200,000. EMNRD may award multiple contracts as a result of this Request for Proposals (RFP). The Forestry Division reserves the right to partially fund projects. Project contacts will be notified by the Forestry Division Program Manager before any partial funding is approved. Funds cannot be used for land acquisition, construction, or to purchase capital equipment costing more than $10,000, but may be used to rent equipment.

Potential offerors may obtain a complete copy of the Request for Proposals (RFP) from the Division website, https://www.emnrd.nm.gov/sfd/requests-for-proposals-and-grants/.

Questions regarding this RFP shall be addressed to:

Alyssa O'Brien

Urban and Community Forestry Program Manager

EMNRD, Forestry Division

1220 S. St. Francis Drive

Santa Fe, N.M., 87505

Telephone: (505) 690-8531

Alyssa.OBrien@emnrd.nm.gov

All proposals are due no later than 4:00 p.m. MDT, October 19th, 2025. EMNRD will deem such proposals sealed in accordance with state statute. EMNRD shall not accept proposals received after this date and shall make absolutely no exceptions for proposals not received by the appointed time.

Submittable Information

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Technical Questions?

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Urban and Community Forestry Assistance Governmental

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The State of New Mexico, Energy, Minerals and Natural Resources Department (EMNRD), Forestry Division is seeking applications for urban and community forestry projects to assist communities in developing and maintaining sustainable stewardship of urban and community forestry resources in New Mexico.

Eligible applicants are non-federal governmental entities, including public colleges and universities and tribes (as long as other federal money is not involved). Projects located on lands owned or administered by the federal government are not eligible for this funding.

Applications may request any amount up to $60,000.00. The Forestry Division reserves the right to partially fund projects. Project contacts will be notified by the Forestry Division Program Manager before any partial funding is approved.

The focus of the grants are on projects that occur within or deliver 100 percent of the projects benefits to communities identified as disadvantaged by the federal government. Applicants must use federal online vulnerability and environmental justice equity data tools to support a disadvantaged community designation (e.g., White House Climate and Economic Justice Screening Tool (CEJST), the EPA Environmental Justice and Screening Mapping Tool, and EPA EnviroAtlas Interactive Map). Projects that occur outside of areas identified as disadvantaged may still be funded but it may be at a lower amount.

Applications will be accepted year-round and batch-reviewed periodically according to available funds and program demand. The latest information on expected review timelines is updated on the Forestry Division’s webpage, here: http://www.emnrd.state.nm.us/SFD/RFPs/RFPMain.html.

Applicants must submit their proposals on the Forestry Division’s Submittable webpage using this link: https://emnrd-sfd.submittable.com/submit.

Scope of Work

Projects must emphasize the development and management of community forests. Projects located on lands owned or administered by the federal government are not eligible for this funding. Applicants must collaborate with applicable landowners to obtain any needed permissions or permits. Examples of eligible project activities include but are not limited to:

community forestry program development or improvement such as the creation of management plans, ordinances, tree boards, site preparation (clearing invasives, removing concrete), tree plantings, wood waste program creation, food forest creation, invasive detection, tree maintenance (mulch, irrigation, pruning, removal), inventory, green infrastructure, assessment, or monitoring;
professional development to create or expand the technical skillset of a diverse and inclusive urban forestry workforce such as the development of classes, implementation of workshops, registration to attend conferences;
public outreach and education promoting community involvement in urban forestry such as community events, surveys, engagement, creation of publications, multimedia, and trainings.

Any projects that involve tree removal such as site preparation or tree maintenance that includes removal must also include replanting in their proposal.

Any projects that involve planting must include a planting plan including tree species and size selection, tree planting methods to be used, irrigation plans, and long-term maintenance plans. Successful Offerors with tree planting projects must have a community forest ordinance, policy, or management plan that designates legal responsibility for the care of trees in the community. Successful Offerors shall follow American National Standards Institute (ANSI) Z60.1 nursery standards and ANSI A300 tree planting standards.

Funds cannot be used to purchase capital equipment costing more than $5,000.00 but may be used to rent equipment, and cannot be used for land acquisition or construction. This program does not reimburse indirect costs. The Forestry Division shall not allow more than 10% in administrative costs.

Questions:

Melissa McLamb

EMNRD, Forestry Division

1220 S. St. Francis Drive

Santa Fe, N.M., 87505

Melissa.McLamb@emnrd.nm.gov

The full RFP is available on the Forestry Division website, https://www.emnrd.nm.gov/sfd/requests-for-proposals-and-grants/.

Submittable Information

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Technical Questions?

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Salt & South Fork Watershed Stabilization & Hazard Tree Mitigation Assistance Request

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Important Update: Please be advised that the initial phase of property assessments for our post-fire recovery program has been completed, and our assessment contractors have demobilized. While we are no longer scheduling new assessments at this time, we encourage interested landowners to continue submitting their applications and supporting documentation. We anticipate additional funding for this crucial program in the future, which may allow us to remobilize contractors to conduct further assessments. Please understand, however, that the resumption of assessments cannot be guaranteed at this time.

The State of New Mexico, Energy, Minerals and Natural Resources, Forestry Division (Forestry Division) is accepting requests for post-fire erosion and hazardous tree mitigation assistance from landowners impacted by the Salt and South Fork Fires. The Forestry Division is utilizing contractors who will conduct site assessments and carry out post-fire projects. The Forestry Division will have sole discretion to determine appropriate post-fire practices to be implemented on the landowner's behalf.

**This opportunity is separate from the NRCS Emergency Watershed Protection program and from DHSEM's Private Property Debris Removal program and requires completing this application.

Eligibility

Landowners requesting assistance will be evaluated for eligibility based on the following criteria:

1. The property must be located in Lincoln County and within the boundaries of the Salt and South Fork burn scars.

2. The landowner must provide evidence of property ownership by providing plats, deeds, and/or title insurance.

3. Hazard trees on the property must be located within a distance that is twice the tree's height from roads and/or structures. Hazard trees include disaster-damaged trees that:

a. are leaning more than 30 degrees,

b. have more than 75% canopy damage for Ponderosa pines, or more than 50% of canopy damage for other tree species;

c. have split trunk exposing the heartwood, or

d. have 40% exposed roots.

Areas of Priority

Properties will be prioritized for assistance to maximize long-term watershed recovery, focusing on areas with the greatest risk of erosion that may contribute to debris flows and impact downstream communities. Prioritization will be based on:

1. Proximity to other landowners who have requested assistance will receive priority. This will enable the Forestry Division to use funding efficiently by reducing contractor mobilization costs.

2. Location in a watershed, with areas higher in the watershed receiving priority.

3. Burn severity, with higher burn severity properties receiving priority.

4. Terrain features, with areas having steeper slopes receiving priority.

The Program

The Forestry Division will receive the landowner's requests and verify eligibility.

1. The landowner will complete a Right-of-Entry Agreement which gives the Forestry Division and its contractors permission to enter the property for the purpose of conducting hazard tree mitigation and post-fire erosion control.

2. A planning contractor will contact the landowner to schedule a site visit and develop a map indicating which trees are eligible for removal, sites chosen for erosion control structures, and how slash (tree residue) will be treated.

3. The planning contractor will submit the plan to the Forestry Division which will identify recommended post-fire practices for the property.

4. The Forestry Division will review the plan and work with the planning contractor on any necessary revisions.

5. The Forestry Division will engage project contractors to implement approved plans.

6. Work can begin on the landowner's property in accordance with approved plans.

Questions? Review our Frequently Asked Questions document.

**For assistance with your application or questions about your application, please email:

EMNRD-Southfork@emnrd.nm.gov

To begin your application, click the Submit button below and create your Submittable account.

NM EMNRD - Forestry Division